University of Connecticut University of UC Title Fallback Connecticut

How to Prepare and Submit a Proposal

1. Determine whether a proposal is necessary 6. C&C rep submits proposal by email
2. Consult with your C&C rep 7. C&C Chair acknowledges proposal
3. Download and complete form 8. Proposal presented at C&C meeting
4. Obtain department approval 9. Follow up
5. Consult with other departments if needed

Determine whether a proposal to CLAS CC&C is necessary.

Any change to the curriculum that would require a change to the catalog should be submitted to the committee. Changes to a plan of study or syllabus that are compatible with current catalog copy do not require approval.  A few minor kinds of changes to catalog copy (e.g., names of instructors, misspelled word) may be submitted directly to the following:

  • Undergraduate Catalog: Marianne Buck, Undergraduate Catalog Editor, Unit 4077-077D. Phone: 486-5948. E-mail:
  • Graduate Catalog: Lisa Pane, Graduate Catalog Contact, Unit 1006. Phone: 6-0608. E-mail:

Note that all other changes, including change in title, credits, substantial changes in course description, etc., require approval by CLAS CC&C.

Consult with your department’s C&C representative(s)

Consult with your department C&C representative, or with the chair of the CLAS CC&C, if you have any questions about the timing or content of your proposal. In some cases your C&C representative will assume responsibility for most of these steps; in other cases the faculty member must assume that responsibility. List the deadlines needed for approval by your department and CLAS in order to be get approvals submitted in time for the annual catalog revision.

Download and complete the appropriate form(s)

Choose the appropriate form for your proposal(s) on the forms page:

  • Add a new course
  • Change an existing course
  • Drop a course
  • Cross-list a course
  • Offer a Special Topics (xx95) course
  • Add or change a major
  • Add or change a minor
At present, the CLAS CC&C web site is not configured so that you can enter data directly on the web. Complete the form(s) on your computer. Answer all requested information. Be sure to include justification.
Obtain department approvals

Send the completed form to your department for approval by the procedures appropriate to your department. If questions arise, the chair of the CLAS CC&C may request minutes of the departmental meeting at which a course was approved. NOTE: departments may differ in exactly how their C&C approval process works — some departments initiate all proposals through their C&C committee, some present proposals to meetings of the faculty, some may require separate department head approval. The CLAS CC&C requires approval by either a departmental C&C committee or approval by vote of all faculty in your department, and will not consider proposals if they do not include the date on which at least one form of departmental approval was obtained.

Consult with affected departments

At the planning stage it is important for proposers to confer with departments whose curricula may be affected by the proposal.  Failure to consult appropriately may significantly delay the approval of a proposal.

Identify and consult with all departments that may be affected by your proposal.

The committee will check to make sure that other departments have been appropriately consulted.  There are many reasons for this.

  • Department A may use courses from Department B as prerequisites to its own courses or as requirements or options for its own major or minor.  If Department B wishes to change or drop such a course, Department A must be consulted.
  • If Department  A wishes to add a course from Department B to their prerequisites or major requirement, Department B must be consulted.  Such a requirement could dramatically change enrollment.
  • The committee attempts to prevent unnecessary duplication.  It is inefficient to have many departments teaching the same material in similar courses.
  •  Prior consultation can help to avoid the kinds of “turf wars” that arise when one department feels that it has ownership of the instruction of a topic.
  • Consultation encourages communication and collaboration between departments, alerting them to changes in each other’s curricula.
  • If a course is cross-listed, all relevant departments must be notified of a proposed change to the course.

Submit proposals that have been approved by your department to CLAS CC&C via e-mail.

All email submissions to the chair must come from members of the committee.

Give your completed materials to your departmental representative on the committee and ask them to:

  1. Compose an e-mail to the chair of CLAS CC&C: Pamela Bedore:
  2. Attach a copy of the proposal to this same e-mail in Word format. Please, do not include hypertext in your proposal since this causes distribution problems.
  3. In the body of the e-mail, write a brief note to the chair to indicate what proposal your are sending and at what meeting of the CLAS CC&C you would like it reviewed.
Please submit proposals at least two weeks in advance of the meeting you would like it reviewed.


Acknowledgment of your submission

The Chair of CLAS CC&C will check proposals to ensure that the electronic submission was successful and that all necessary information is included. The Chair will assign your proposal a specific number and add it to the agenda for Committee action. You will be told at which meeting your proposal(s) is likely to be considered, or you can check the agenda on the CLAS CC&C website.

CLAS CC&C meeting

Be sure that someone from your department is present at the CLAS CC&C meeting during which your proposal is considered. If questions arise and no one is there to answer them, the proposal will be deferred to a later meeting. If your department’s C&C representative is not able to be present, arrange for another informed person like the sponsoring faculty member to be there.

Following up

After your proposal has been approved by CLAS CC&C, the approved copy will be posted in the minutes on the committee’s web page.  Once the minutes have been posted, the proposal can move forward.  Many courses require approval by additional committees.

You are responsible for identifying and obtaining additional approvals.

Find below a table listing changes that require the final approval of the Senate.  You may submit a proposal to the Senate using their online form here.  A proposal to add a new graduate course requires further approval by the Graduate Faculty Council.  You can find the form for transmittal to the Graduate School on their forms page. The Registrar and Grad School read the minutes of this committee and others to learn about changes.  They will not implement changes until all necessary approvals have been obtained.  

Proposals requiring final approval by the Senate

Type of Course
Type of Change
1000’s level courses Add or drop courses Prerequisites, consents, credits, patterns Substantive changes to title in course description
2000’s courses Add or drop courses Prerequisites, consents, credits, patterns Substantive changes to title or course description
All content area and skill courses (W, Q, C) Add or drop courses Prerequisites, consents, credits, patterns Substantive changes to title in course description
All courses To obtain S/U grading